> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pcnaid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage team members

> Add, edit, activate, and deactivate team members with roles, default locations, and PINs.

# Manage team members

## What does this do for me?

Team members are the people who work shifts, clock in and out, and complete checklists. You set their roles, default locations, and PINs.

## 1. Open the Team page

Select **Team** in the sidebar navigation. The page shows two tabs: **Team** and **Locations**.

## 2. Add a team member

Under **Add team member**, fill in:

* **Name** (required) — The member's full name.
* **Email** — Used for shift notifications.
* **Phone** — Used for SMS shift notifications.
* **Role** — Defaults to **associate**.
* **Shopify staff ID (GID)** — For example: `gid://shopify/StaffMember/42`.
* **Hourly rate cents** — Whole currency amount in cents.
* **PIN** — 4 to 8 digits. Used for time-clock identity verification.

Select **Add member** to save.

## 3. Edit a team member

Under **Edit team member**, select a member from the dropdown. Enter only the fields that should change. The **New PIN** field is for changing the PIN, and the **Status** dropdown lets you set a member to **Active** or **Inactive**.

Select **Save member changes**.

## 4. Activate or deactivate a member

In the **Members** table, select **Deactivate** next to an active member to make them inactive, or **Reactivate** to restore access.

## 5. Staff access roles

The **Staff access** section in **Settings** controls what each Shopify staff account can do in TeamCopilot:

* **Member** — Can use time clock and checklist workflows.
* **Manager** — Can manage team, schedule, exceptions, and commissions.
* **Admin** — Can manage access, billing, settings, and privacy-export downloads.

## Next steps

After adding team members, [create shift templates](https://docs.pcnaid.com/nodes/shopify/teamcopilot/merchant/guides/create-shift-templates.md) and [use the time clock](https://docs.pcnaid.com/nodes/shopify/teamcopilot/merchant/guides/use-time-clock.md).

[Pcnaid Documentation](https://docs.pcnaid.com/namespace/index.md) › [Shopify Ecosystem](https://docs.pcnaid.com/hubs/shopify-ecosystem/index.md) › [TeamCopilot](https://docs.pcnaid.com/nodes/shopify/teamcopilot/index.md) › [Merchant](https://docs.pcnaid.com/nodes/shopify/teamcopilot/merchant/index) › [Guides](https://docs.pcnaid.com/nodes/shopify/teamcopilot/merchant/guides/index.md) › Manage team members


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